Overview of Woodland School 

Located just west of Stanford University, Woodland School is an independent day school that offers a joyful approach to learning in a diverse, respectful, and inclusive environment for approximately 300 students in early childhood through eighth grade. Woodland is a small school with a big heart.

Woodland School specializes in education that inspires students by nurturing each individual’s voice, intellect, and character. With an emphasis on inquiry-based and student-centered learning, children are empowered and encouraged to be active and engaged learners. Our students’ innate sense of wonder is the foundation of learning at Woodland School. 

Woodland School’s faculty create a school environment that is as supportive and nurturing as it is challenging, and they embody the core values of the school—integrity, curiosity, resilience, equity, respect, and stewardship. The teachers are themselves learners, constantly searching for ways to improve their practice. A robust professional development program supports the faculty by connecting them to the best practices in pedagogy, curriculum development, educational technology, and student assessment.

Woodland is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity.

Position Overview 

The Office Manager provides a full range of administrative and strategic support to the School and the Head of School. The Office Manager holds responsibility for oversight of the School’s front office and reception, functioning as both an extension of the Head of School and a primary point of contact for the Woodland community, ensuring both efficiency and warmth, so that everyone feels welcomed, respected, and well served.

Position Specifics

• Manages the main office operations including coordination and oversight of day-to-day services and administrative activities.
• Maintains the all-school public calendars and coordinates the scheduling of all events within the school, in collaboration with faculty, staff and administrators.
• Collaborates regularly with the academic divisions and staff offices to strengthen ties to the internal and external community.
• Supervises the Front Office Assistant, delegating appropriate tasks and coordinating coverage of the front office desk.
• Coordinates select school projects or events.
• Provides administrative support to the Board of Trustees, including annual calendar, correspondence, possibly set agendas and take minutes/notes for Board meetings, and coordinate all logistics for meetings, retreats, and events.
• Works with the Leadership Team to coordinate workflow, facilitate projects, and plan meetings and retreats as well as provide, on a limited basis, administrative and clerical support to the Leadership Team.
• Ensures that the HOS is well-informed, maintaining utter confidentiality, consummate professionalism, and necessary sensitivity.
• Maintains the HOS calendar; prioritizes requests for the HOS attention by managing the scheduling of meetings and appointments, coordinates activities and agendas, travel and work time, etc., and uses tact and diplomacy in rescheduling meetings due to unforeseen conflicts.
• Establishes systems to ensure the HOS is provided with the necessary background information and briefing materials for meetings, events and speaking engagements; research, organize, prepare, and present information in a clear and concise manner.
• Provides strategic and logistical support and management of special projects and institutional priorities identified by the HOS.
• Promotes Woodland Schools mission, core values, and culture, supports the school and its leadership, and enthusiastically takes an active role in the life of the School.
• Performs other duties as assigned by and in support of the HOS.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor’s Degree is required.
• Superior organizational skills, project management experience, and reporting, research and logistics skills; highly proficient in Microsoft Word, Excel, PowerPoint, and Google applications; and exemplary verbal and written communication skills.
• Ability to work and communicate effectively, professionally, and cheerfully with a wide range of individuals.
• Proactive problem solving, both detail-oriented and flexible, demonstrating mature judgment and the ability to maintain confidentiality and composure under pressure.
• Proficiency in managing multiple priorities strategically and under tight deadlines, while maintaining a high degree of accuracy.
• Proven experience as an executive assistant or other relevant administrative support experience. Experience in the independent school environment is helpful.
• Position requires absolute confidentiality and professionalism in appearance, attitude and presentation. 
• Requires some work in evenings and weekends as well as travel. Must have a valid driver’s license.

Compensations and Benefits

The hourly rate for this position is $34.00 - $41.00 (equivalent of $70,000 - $85,000 per year), depending on qualifications and experience. Benefits package includes full medical benefits, 401K contributions, and generous vacation

Physical Demands and Work Environment 

The position can be physically demanding. Reasonable accommodations may be made if requested in advance. 

How to Apply

Candidates for this position should submit a cover letter, resume, and contact information for three to five references. Please combine all documents into a single PDF to submit. 

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Woodland School does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or national origin in the administration of its educational or admission policies, financial aid distribution, or other school programs. Woodland School is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity.